Vault searches shared drives the searched account is a member of.

When you include shared drives with an account-based or organizational unit-based search: Vault doesn’t search files in shared drives unless you choose to include them in the search.

Files shared with everyone in the organization or publicly that the account opened.

Files shared with a group the account is a member of and that the account opened (if the group has 200 or more members).

Files shared with a group the account is a member of (if the group has less than 200 members).

Files directly shared with the account, including files owned by users outside your organization.

The files that Vault searches depend on the type of search: Search type

How do searches by account, organizational unit, or shared drives work?

Google Docs, Sheets, Slides, Forms and new Google Sites (Note: comments, suggested edits, and tasks' metadata not directly visible in the document, aren't searched)įor more details, see Supported services and data types (sections for Drive, Meet, and Sites).

You can search text within the following file types: Vault indexes the first 100 pages of text files and the first 10 pages of text in image PDFs.

Videos automatically synced from a user’s Currents accountįor all items, you can search the title, owner, date last modified, and other metadata.įor supported file types, you can search for words and phrases in the contents of files.Contents of video, audio, image, ZIP, or binary files.Text-based content and metadata of files in users’ Drives and shared drives.

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